Last Updated: January 26, 2026
Your Privacy Matters: This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the Automotive Management System. Please read this policy carefully.
We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy describes our practices concerning the collection, use, and disclosure of information through our Automotive Management System (the "Service").
By using the Service, you consent to the data practices described in this policy. If you do not agree with this policy, please do not use the Service.
We collect information that you voluntarily provide when you:
As part of using the Service to manage your automotive business, you may enter information about your customers and their vehicles, including:
When you enter customer information into our Service, you are the data controller, and we act as the data processor. You are responsible for obtaining appropriate consents from your customers and complying with applicable privacy laws.
When you access the Service, we automatically collect certain information, including:
Payment processing is handled by third-party payment processors (such as Stripe or PayPal). We do not store complete credit card numbers on our servers. We may receive and store limited information such as:
We use the information we collect for the following purposes:
We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:
We may share information with third-party service providers who perform services on our behalf, such as:
| Service Provider Type | Purpose | Data Shared |
|---|---|---|
| Cloud Hosting | Server infrastructure and data storage | All account and business data |
| Payment Processors | Process subscription payments | Billing information, transaction details |
| Email Services | Send notifications and communications | Email addresses, message content |
| Analytics Providers | Analyze usage and improve service | Usage data, device information |
| Customer Support | Provide technical assistance | Contact information, support tickets |
All service providers are contractually obligated to protect your information and use it only for the specified purposes.
If we are involved in a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will provide notice before your information becomes subject to a different privacy policy.
We may disclose your information if required to do so by law or in response to valid requests by public authorities, including to:
We may share your information with third parties when you have given us explicit consent to do so.
We implement comprehensive security measures to protect your information, including:
While we implement strong security measures, you also play a role in protecting your account:
In the unlikely event of a data breach that affects your personal information, we will notify you promptly in accordance with applicable laws and describe the steps we're taking to address the situation.
We retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
While your account is active, we retain all your data to provide the Service.
If your account becomes inactive or you cancel your subscription:
We may retain certain information to comply with legal obligations, such as:
Depending on your location, you may have the following rights regarding your personal information:
To exercise any of these rights, you can:
We will respond to your request within 30 days. In some cases, we may need to verify your identity before processing your request.
Cookies are small text files stored on your device that help us provide and improve the Service. We use the following types of cookies:
| Cookie Type | Purpose | Duration |
|---|---|---|
| Essential Cookies | Required for basic functionality (login, security) | Session |
| Functional Cookies | Remember your preferences and settings | Persistent |
| Analytics Cookies | Understand how you use the Service | Persistent |
| Performance Cookies | Monitor and improve system performance | Persistent |
You can control cookies through your browser settings. However, disabling certain cookies may limit your ability to use some features of the Service. Most browsers allow you to:
The Service may contain links to third-party websites or integrate with third-party services. We are not responsible for the privacy practices of these third parties. We encourage you to read the privacy policies of any third-party sites or services you access.
If you choose to integrate third-party services with your account (such as payment gateways or accounting software), those services may have access to your information as needed to provide their services. Review their privacy policies before connecting.
The Service is not intended for children under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.
Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from your home country.
When we transfer information internationally, we implement appropriate safeguards, including:
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):
You have the right to request information about the categories and specific pieces of personal information we have collected, the sources from which we collected it, the purposes for collection, and the categories of third parties with whom we share it.
You have the right to request deletion of your personal information, subject to certain exceptions.
We do not sell personal information. If we ever do so in the future, you will have the right to opt-out.
We will not discriminate against you for exercising your CCPA rights.
To exercise your CCPA rights, contact us at privacy@automotivemanager.com or call 1-800-XXX-XXXX.
If you are located in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR):
We process your personal information based on:
For GDPR-related inquiries, you may contact our Data Protection Officer at dpo@automotivemanager.com.
You have the right to lodge a complaint with your local supervisory authority if you believe we have not complied with applicable data protection laws.
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. We will notify you of material changes by:
The "Last Updated" date at the top of this policy indicates when it was last revised. Your continued use of the Service after changes are posted constitutes acceptance of the updated Privacy Policy.
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:
Email: privacy@automotivemanager.com
Support Email: support@automotivemanager.com
Data Protection Officer: dpo@automotivemanager.com
Address: [Your Business Address]
Phone: [Your Phone Number]
Response Time: We will respond to your privacy inquiries within 30 days.
Legal Disclaimer: This privacy policy is provided as a template. You should consult with a qualified attorney and privacy professional to ensure it meets the specific legal requirements for your business, jurisdiction, and applicable privacy regulations (GDPR, CCPA, etc.).